Site Supervisor

Position Title: Site Supervisor

Position Status: Regular Full-Time or Part-Time, Non-Exempt and Exempt

Reports to: Education Manager

Position Purpose:

To oversee daily operations of the Center. To ensure all State and Federal regulations, requirements, and standards are met. To coach, mentor, and supervise all appropriate personnel. To provide a successful, safe, and supervised environment that promotes social, emotional, physical, and cognitive development.


  • Must be 18 years of age
  • Current State Driver License
  • DOJ, FBI, and Child Index background check
  • Current Car Insurance
  • Site Supervisors Permit or Higher
  • BA or higher (in ECE/CD or related field) including 24 ECE/CD units with core courses** plus six administration units plus two adult supervision units

Specific Responsibilities:

  • Work under the direct supervision of the Education Manager. Work indirectly under the supervision of Management. Daily supervision of staff and volunteers.
  • Responsible for the daily operations of the Center. Follow the protocol of assuring the Center meets all requirements for health and safety according to federal, state, and local guidelines. Respond to questions, complaints, and problems about the Center.
  • Conduct regular site meetings to assure ongoing communication.
  • Maintain a liaison relationship with the community and the agency.
  • Maintain confidentiality regarding parent, child, and staff in terms of written and oral communication and recordkeeping.
  • Complete all paperwork as required. Collect and monitor timesheets, monthly attendance sheets, and Fire/Earthquake Drill Reports for the Center. Fire and earthquake drills are conducted according to the Action Plans and completion of reports per Action Plan.
  • Arrange for a substitute if one is needed for teaching staff at the Center.
  • Set up and maintain the appropriate orderly physical environment conducive to optimal growth and development of preschool children (physical, social, emotional, and intellectual). Set up and maintain a classroom environment to meet the age-appropriate and federal, state, and local requirements. Provide a sanitary and safe interior and exterior environment. Report all health and safety repairs to the Education Manager.
  • Ensure availability of materials to carry out the daily program (for example, class supplies, first aid supplies, nutrition supplies). Maintain Child Assessment and Nutrition Kits.
  • Integrate all services in the classroom, a daily basis to assure compliance with Head Start Performance Standards. Prepare and post the daily lesson plans. Plans are completed 1 – 2 weeks before implementation, and the PM teacher turns in to the Site Supervisor. The schedule is given out.
  • Orient parents and volunteers to classroom program and procedures. Make home visits and confer with parents on the progress of children and discuss parental concerns about children (one at the beginning of the year and one additional during the mid-year).
  • Serve meals/snacks in a family style and eat with the children.
  • Participate in the preparation, set up, and coordination of center activities and program activities with staff and parents. Work with parents of children in group for planning activities for growth and development that can be done at home and the center. Plan and coordinate field trips in cooperation with parents and staff.
  • Maintain and prepare with accuracy:
  • Daily attendance and meal count.
  • Assessments and individual education plans.
  • Accident reports.
  • Parent contact reports.
  • Sign in/out sheet daily.
  • Emergency information.
  • Documentation of volunteers and in-kind.
  • Inventory.
  • Responsible for the daily health and safety of children, staff, and volunteers in class, playgrounds, and field trips. Report accidents by Head Start Policy.
  • Report Child Abuse by current state requirements.
  • Staff are subject to be move to different sites or locations every three year.

Measurement of Success

  • All paperwork and reports are accurate and completed on time.
  • Each classroom environment is age appropriate and meets federal, state, and local requirements. All health and safety repairs have been reported.
  • All classroom programs comply with Head Start Performance Standards.
  • Daily lesson plans are prepared and posted on time, and all classroom materials are available on time.
  • All accidents and any child abuse have been reported by state requirements.
  • All field trips, activities, and home visits have been completed as scheduled.

Qualifications and Experience

Bachelor’s Degree or higher in Child Development/Early Childhood Education or related field including: 24-semester units of ECE plus six-semester units supervised field experience in ECE setting

  • Four years of teaching experience
  • Possession of a current California Child Development Site Supervisor Permit

Associate Degree in Child Development/Early Childhood Education, working towards the Bachelor’s Degree (expecting completion within six months) including:

  • Six-semester units supervised field experience in ECE setting
  • Possession of California Child Development Site Supervisor Permit
  • Four years of teaching experience
  • Six-semester units of Infant Care & Development are required for Site Supervisors who are working in a combination of Infant/Toddler and Preschool center from the time of hiring.

Necessary Skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Knowledge of preschool education, curriculum, planning, stages of growth and development, and ways to implement various program activities.
  • Knowledge of appropriate disciplinary procedures that will help guide young children toward self-control.
  • Demonstrate knowledge, appreciation, and understanding of different cultures, values, and family/community lifestyles (African American, Hispanic, Asian,
  • Pacific Islander are the current predominate cultures in our community).
  • Familiar with a variety of techniques and procedures for observing and recording children’s behavior and knowledgeable of ways to use observation data to meet the individual needs of the children.
  • Receptive to parents involved in the program and able to incorporate their skills and ideas into the daily program to further strengthen parent’s awareness of individual needs of the children.
  • Ability to maintain confidentiality as required.

Other Requirements:

  • Must possess and maintain a valid CA Driver’s License, as well as current automobile registration and insurance. Must have a vehicle in good working condition.
  • Must be eligible to be employed in the United States.
  • Continuing Education required.
  • Successful completion of an initial physical exam and follow-up exams every two years.
  • Current First Aid and CPR Certification.
  • Fingerprint clearance, tuberculosis clearance, MMR, DTaP, Flu Shot, and child abuse clearance must be on file and submitted according to policy.
  • Bilingual where applicable.
  • Ability to solve practical problems and deal with a variety of concrete variables.  
  • Ability to read and interpret a variety of instructions furnished in written, oral, map, or schedule format.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, or governmental regulations — ability to write reports, business correspondence, and procedure manuals. 
  • Ability to effectively present information and respond to questions from groups of managers, teachers, parents, and the general public.
  • Ability to calculate figures and amounts such as proportions, percentages, and rates.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • The noise level in the work environment is moderate.
  • Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals. 
  • Work involves minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and loud noises. 
  • Chemicals are known to the State of California to cause cancer, or congenital disabilities or other reproductive harm may be present in the work environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is required to:

    • Regularly talk or hear up to 8 hours a day;
    • Regularly sit, write, type, and use a mouse up to 8 hours a day;
    • Regularly sit and stand from a chair up to 30 times a day;


  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.



  • Occasionally stand, walk, use hands to finger, handle or feel, and reach with hands and arms;
  • Regularly bend, stoop and squat;
  • Occasionally drive in dry and wet weather, usually during daylight hours, but occasionally during evening hours;
  • Regularly get in and out of the car up to 8 times per day;
  • Occasionally climb stairs and take the elevator; and
  • Occasionally lift and move up to twenty-five (35) pounds.